Donation form template

About this donation form

A donation form records who gave, how much, how often, for what cause and how they paid, and asks whether they want a receipt for tax purposes and how they’d like to be acknowledged. NGOs, schools, places of worship, community groups and fundraisers use it at events, in offices and online.

In India, donors to eligible organisations can claim a deduction under Section 80G with a proper receipt; the form asks for PAN, which is required for those receipts. Issue the receipt itself with the receipt generator.

What’s on the donation form

The template has 4 sections and 16 questions. Every one can be renamed, moved or deleted.

• Donor: Full name; Phone; Email; Address; PAN (for tax receipts)
• Your gift: Amount (choose one: 500, 1,000, 2,500, 5,000, 10,000, Other); Other amount; Frequency (choose one: One-time, Monthly, Yearly); Purpose (choose one: Where it’s needed most, Education, Health, Food, Building fund, Other); In memory or honour of (optional)
• Payment: Method (choose one: UPI, Bank transfer, Cheque, Cash, Card); Transaction or cheque number; Date
• Acknowledgement: I need a tax receipt. (yes or no); You may publish my name as a donor. (yes or no); Signature with date

Tips

• Offer suggested amounts; they make giving easier.
• Ask permission before publishing donors’ names.
• Thank donors within a few days with a thank-you card.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.