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Asset inventory form template

Keep a register of equipment, furniture and IT assets.

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How to make a asset inventory form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the asset inventory form and share it, print it or add it to your website.

About this asset inventory form

An asset inventory (or asset register) lists the things an organisation owns and uses: computers, phones, furniture, machines, vehicles and tools. Each asset gets a tag number with its serial number, location, who it’s assigned to, purchase date and cost, and condition, so you can find it, insure it and plan replacements.

For stock you sell or consume, the inventory sheet is a better fit.

What’s on the asset inventory form

The template has 1 section and 4 questions. Every one can be renamed, moved or deleted.

  • : Organisation or department; Checked by; Date; Assets table (Tag no., Description, Serial no., Location, Assigned to, Purchased, Cost, Condition)

Tips

  • Label each asset with its tag number.
  • Audit the register at least once a year by checking every item.
  • Record handovers to staff on the asset handover form.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

What’s the difference between assets and inventory?

Assets are things you keep and use (laptops, furniture). Inventory is stock you sell or use up (products, supplies).

Can I keep the register digitally?

Yes. Use the fillable PDF, or build it in a spreadsheet with the create spreadsheet tool for sorting and totals.

Can I put the asset inventory form on my website?

Yes. Choose “HTML” to copy ready-made form code with labels and a simple style. Set the form’s action to the address that should receive submissions, such as your own form handler.

Can I change the questions on the asset inventory form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can I get the asset inventory form as a Word document?

Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.

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