Printable party planner
Plan a party from invitations to clean-up.
Content
Look
Colour
Processed in your browser. Nothing is uploaded.
How to make a party planner
- 1
Change the title, and add a name or subtitle if you like.
- 2
Choose A4 or US Letter, and portrait or landscape.
- 3
Pick a colour, and switch on “Fillable PDF” if you want to type into it.
- 4
Download the PDF and print it at 100% scale.
About this party planner
A party planner keeps the fun parts and the practical parts together: the theme and guest count, a to-do list, the menu and shopping list, decorations, games and activities, and a simple budget. It’s built for birthdays, but works for any home party or celebration.
Make matching invitations with the birthday invitation maker and games with the party games printables.
What’s on the page
- A header with occasion, date and time, guests.
- To do: a tick list (Choose theme, Send invitations, Order cake, Buy decorations, Plan games, Prepare party bags…).
- Menu: lined space to write in.
- Shopping list: a tick list.
- Decorations: a tick list.
- Games and activities: a tick list.
- Budget: a table with columns for Item, Planned, Actual, with rows for Food and cake, Decorations, Venue, Games and prizes, Party bags, Other.
Tips
- Send invitations two to three weeks before.
- Plan one more activity than you think you need for kids’ parties.
- Buy non-perishables a week early and fresh food the day before.
Made to fit, then printed
Everything on this party planner can be changed before you print: the title, the colour, the paper size and orientation. The page is drawn on your device and nothing is uploaded. Find more printables.
Frequently asked questions
How is this different from the event planner?
The party planner is for home parties: menu, shopping, games. The event planner suits larger events with vendors, run-sheets and roles.
Will it print well in black and white?
Yes. The layout uses light fills and clear lines that print cleanly in grey. Choose the “Grey” colour to save colour ink entirely.
Can I remove the atifo.app line at the bottom?
Yes. Switch off “Show atifo.app credit” in the Look section and the PDF has no branding at all.
Can I fill in the party planner on my phone or tablet?
Yes. Switch on “Fillable PDF” before downloading and the PDF gets typing boxes and tick boxes you can use in most PDF apps. Or print it and use a pen.
What paper size should I print on?
Choose A4 or US Letter before downloading, and print at 100% or “Actual size”. Portrait and landscape layouts are both available.