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Printable event planner

Plan an event’s tasks, vendors and run sheet.

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Processed in your browser. Nothing is uploaded.

How to make a event planner

  1. 1

    Change the title, and add a name or subtitle if you like.

  2. 2

    Choose A4 or US Letter, and portrait or landscape.

  3. 3

    Pick a colour, and switch on “Fillable PDF” if you want to type into it.

  4. 4

    Download the PDF and print it at 100% scale.

About this event planner

An event planner gives organisers one place for everything: the event overview, a task list with owners and deadlines, vendors and contacts, a timed run sheet for the day itself and the budget. It suits school functions, community festivals, conferences and company events.

Collect registrations with the event registration form and feedback afterwards with the event feedback form.

What’s on the page

  • A header with event, date, venue, expected guests, organiser, budget.
  • Tasks: a table with columns for Task, Owner, Due, Done.
  • Vendors and contacts: a table with columns for Service, Name, Phone, Cost.
  • Run sheet: a table with columns for Time, What happens, Who.

Tips

  • Assign every task an owner and a deadline.
  • Walk through the run sheet with the team the day before.
  • Keep a contingency line in the budget (around 10%).

Made to fit, then printed

Everything on this event planner can be changed before you print: the title, the colour, the paper size and orientation. The page is drawn on your device and nothing is uploaded. Find more printables.

Frequently asked questions

What is a run sheet?

A minute-by-minute schedule for the event day: what happens when, where and who is responsible.

Will it print well in black and white?

Yes. The layout uses light fills and clear lines that print cleanly in grey. Choose the “Grey” colour to save colour ink entirely.

Can I fill in the event planner on my phone or tablet?

Yes. Switch on “Fillable PDF” before downloading and the PDF gets typing boxes and tick boxes you can use in most PDF apps. Or print it and use a pen.

What paper size should I print on?

Choose A4 or US Letter before downloading, and print at 100% or “Actual size”. Portrait and landscape layouts are both available.

Can I remove the atifo.app line at the bottom?

Yes. Switch off “Show atifo.app credit” in the Look section and the PDF has no branding at all.

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