Equipment request form template

About this equipment request form

An equipment request form is how staff ask for the tools they need: a laptop, a monitor, a phone, a chair, safety gear, a power tool or a projector for an event. It records whether it’s new or a replacement, how long it’s needed for and who approved it, so assets are tracked from the start.

When the equipment is issued, record it on the employee asset handover form so it can be collected when the person leaves.

What’s on the equipment request form

The template has 4 sections and 16 questions. Every one can be renamed, moved or deleted.

• Requested by: Name; Employee ID; Department; Location; Date
• Equipment: Items requested table (Item, Specification, Qty, New or replacement); Reason for request; Needed by; Duration (choose one: Permanent, Temporary loan); Return date (if temporary); Asset tag of item being replaced
• Requester: Requester signature with date
• Approval: Decision (choose one: Approved, Approved with changes, Not approved); Comments; Manager name; Manager signature with date

Tips

• For replacements, say what’s wrong with the old item and its asset tag.
• Mark short-term loans with a return date.
• Link approved requests to an asset tag in your asset inventory.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.