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Printable employee directory

Your team’s roles and contact details.

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Paper size
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Processed in your browser. Nothing is uploaded.

How to make a employee directory

  1. 1

    Change the title, and add a name or subtitle if you like.

  2. 2

    Choose A4 or US Letter, and portrait or landscape.

  3. 3

    Pick a colour, and switch on “Fillable PDF” if you want to type into it.

  4. 4

    Download the PDF and print it at 100% scale.

About this employee directory

An employee directory lists everyone in the organisation with their job title, department, desk extension, mobile and email. It helps new joiners find the right person, and it’s a handy backup when systems are down.

Collect details with the employee information form, and share only work contact details unless staff agree otherwise.

What’s on the page

  • A header with company, updated.
  • A table with columns for Name, Job title, Department, Ext., Mobile, Email.

Tips

  • Sort by department, then by surname.
  • Update monthly, or when people join and leave.
  • Ask permission before listing personal mobiles.

Made to fit, then printed

Everything on this employee directory can be changed before you print: the title, the colour, the paper size and orientation. The page is drawn on your device and nothing is uploaded. Find more printables.

Frequently asked questions

How many people fit on a page?

About 25. Print more pages for larger teams.

Can I remove the atifo.app line at the bottom?

Yes. Switch off “Show atifo.app credit” in the Look section and the PDF has no branding at all.

What paper size should I print on?

Choose A4 or US Letter before downloading, and print at 100% or “Actual size”. Portrait and landscape layouts are both available.

Can I fill in the employee directory on my phone or tablet?

Yes. Switch on “Fillable PDF” before downloading and the PDF gets typing boxes and tick boxes you can use in most PDF apps. Or print it and use a pen.

Will it print well in black and white?

Yes. The layout uses light fills and clear lines that print cleanly in grey. Choose the “Grey” colour to save colour ink entirely.

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