Resignation letter generator
A professional resignation letter in two minutes.
Letter type
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To
Letter
Written from your details. Edit anything; replace text in [brackets].
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How to write a resignation letter
- 1
Enter your position, notice period and last working day.
- 2
Add your manager’s or HR’s name and the company.
- 3
Optionally add a short reason, then adjust the wording.
- 4
Download the PDF and email or print it.
Resign professionally
How you leave matters: your manager may give references, and industries are smaller than they seem. A resignation letter should be short, clear and polite. It confirms your decision, your last working day and your willingness to hand over properly, without emotional detail.
Includes resignation letter format and a resignation letter sample with your notice period letter details.
What the letter covers
- Your position and the company.
- Your notice period and exact last working day.
- An optional, brief reason, such as a new role or higher studies.
- Thanks for the opportunity, and a commitment to a smooth handover.
- A request for next steps: exit formalities, returning company property and the full and final settlement.
Fill in the fields and the text updates instantly. Edit any sentence to match your situation.
Before you hand it in
Check your appointment letter for the notice period and whether it’s counted in calendar or working days. Speak to your manager in person or on a call first, then send the letter. Keep a copy of the letter and the acknowledgement. In India, ask HR for your relieving letter and experience certificate as part of the exit process; future employers often require them.
Send it the right way
Email the PDF to your manager and HR, or print and sign it if your company wants a physical copy. To sign the PDF digitally, use Sign PDF. Update your resume while the details are fresh.
Other letter templates
Frequently asked questions
Should I give a reason for resigning?
It’s optional. A short, positive reason (such as a new opportunity or further studies) is fine; you don’t need to explain more than you want to.
How do I work out my last working day?
Check your appointment letter for the notice period, then count from the day you submit the letter. Some companies let you buy out or shorten the notice period.
Should I email it or hand it in?
Many companies accept email with the PDF attached; others want a signed printed copy. Doing both is safest, and keep a copy for your records.
What should I ask for in the letter?
The template asks for the next steps for exit formalities: handover, returning company property and the full and final settlement. You may also want to request a relieving and experience letter.