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Printable meeting agenda

A clear, timed agenda that keeps meetings on track.

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Processed in your browser. Nothing is uploaded.

How to make a meeting agenda

  1. 1

    Change the title, and add a name or subtitle if you like.

  2. 2

    Choose A4 or US Letter, and portrait or landscape.

  3. 3

    Pick a colour, and switch on “Fillable PDF” if you want to type into it.

  4. 4

    Download the PDF and print it at 100% scale.

About this meeting agenda

A good agenda is the single best fix for long, unfocused meetings. This template states the meeting’s purpose, who’s attending, and each item with a time slot, an owner and whether it needs a decision, discussion or just an update, plus a review of last meeting’s actions.

Send it a day ahead so people come prepared, then record outcomes with the meeting notes template.

What’s on the page

  • A header with meeting, date, time, location / link, chair, note-taker.
  • Purpose of the meeting: lined space to write in.
  • Attendees: lined space to write in.
  • Agenda: a table with columns for Item, Owner, Time, Type.
  • Actions from last meeting: a table with columns for Action, Owner, Status.

Tips

  • Put decisions early, while energy is high.
  • Give each item an owner and a time limit.
  • If there’s no clear purpose, cancel the meeting.

Made to fit, then printed

Everything on this meeting agenda can be changed before you print: the title, the colour, the paper size and orientation. The page is drawn on your device and nothing is uploaded. Find more printables.

Frequently asked questions

Can I use it for board or committee meetings?

Yes. Add standard items such as approval of minutes and treasurer’s report to the agenda table.

What paper size should I print on?

Choose A4 or US Letter before downloading, and print at 100% or “Actual size”. Portrait and landscape layouts are both available.

Can I fill in the meeting agenda on my phone or tablet?

Yes. Switch on “Fillable PDF” before downloading and the PDF gets typing boxes and tick boxes you can use in most PDF apps. Or print it and use a pen.

Can I remove the atifo.app line at the bottom?

Yes. Switch off “Show atifo.app credit” in the Look section and the PDF has no branding at all.

Will it print well in black and white?

Yes. The layout uses light fills and clear lines that print cleanly in grey. Choose the “Grey” colour to save colour ink entirely.

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