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Event registration form template

Register attendees for any event, from meetups to fundraisers.

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How to make a event registration form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the event registration form and share it, print it or add it to your website.

About this event registration form

An event registration form tells you who is coming and what they need. It works for community events, fundraisers, product launches, meetups, open days and festivals: attendee details, ticket type, which sessions or activities they’ll join, dietary and access needs, payment and consent for photos and updates.

For multi-day professional events, the conference registration form adds badges and sessions; for small social events, the RSVP form is quicker.

What’s on the event registration form

The template has 5 sections and 18 questions. Every one can be renamed, moved or deleted.

  • Event: Event name; Date; Venue
  • Attendee: Full name; Phone; Email; Organisation; City
  • Registration: Ticket type (choose one: Standard, Student, Child, VIP, Group); Number of tickets; Sessions or activities (tick all that apply: Morning session, Afternoon session, Workshop, Lunch, Evening social); Dietary needs (choose one: None, Vegetarian, Vegan, Jain, Halal, Gluten-free, Other); Access needs
  • Payment: Payment method (choose one: Online, UPI, Cash at venue, Bank transfer); Transaction reference
  • Consent: Photos taken at the event may include me. (yes or no); Agreement: “Send me updates about future events.”; Signature with date

Tips

  • Ask about access needs on every registration, not only when people mention them.
  • Close registration a few days before the event to finalise numbers.
  • Print tickets with numbers using the event tickets printable.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Can I take payments with this form?

The form records the ticket type and payment method. For online payment, link to your payment page or UPI QR code in the instructions.

How do I register several people at once?

Add a table field for additional attendees with name and ticket type, or ask each person to register separately.

Is anything I type sent to a server?

No. The editor runs in your browser and builds the file on your device. Atifo has no server that could receive your form or the answers on it.

Can I add my logo to the event registration form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

Can people fill in this event registration form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

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