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Job application form template

A standard employment application for any small business or shop.

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How to make a job application form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the job application form and share it, print it or add it to your website.

About this job application form

A job application form gives every candidate the same questions, so you can compare people fairly instead of comparing how well they format a CV. Shops, restaurants, clinics, schools and small offices use one for every vacancy, and many candidates without a résumé find it easier to fill in.

The template covers the position and availability, contact details, right to work, the last three jobs, education, skills, two references and a signed declaration. It deliberately leaves out questions about age, marital status, religion and health, which are unlawful or risky to ask before an offer in many countries.

What’s on the job application form

The template has 7 sections and 19 questions. Every one can be renamed, moved or deleted.

  • Position: Position applied for; Where did you see this vacancy?; Earliest start date; Availability (choose one: Full-time, Part-time, Either, Shifts / weekends)
  • Personal details: Full name; Phone; Email; Address; Are you legally allowed to work in this country? (yes or no); Are you 18 or over? (yes or no)
  • Employment history (most recent first): Previous jobs table (Employer, Job title, From – to, Main duties, Reason for leaving)
  • Education and training: Education table (School, college or course, Qualification, Year)
  • Skills: Skills relevant to this job; Languages spoken; Driving licence (choose one: None, Two-wheeler, Car, Commercial)
  • References: Referees table (Name, Position and company, Phone, Email); You may contact my references before an offer. (yes or no)
  • Declaration: Agreement: “I confirm the information in this application is true and complete. I understand that false information may lead to my application being rejected or employment ending.”; Applicant signature with date

Tips

  • Add the job title and closing date in the instructions box before sharing.
  • Ask candidates to explain gaps in employment in their own words rather than as a required field.
  • Score applications with the interview evaluation form once you shortlist.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Can a job application ask for date of birth?

In many countries it’s best avoided before an offer, because it can be used to discriminate by age. Ask “Are you over 18?” if you only need to confirm a minimum age.

Do I still need a job application if candidates send a CV?

It helps. A form makes sure you get the same information from everyone, including a signed declaration and permission to contact references.

Can people fill in this job application form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

Can I change the questions on the job application form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can I add my logo to the job application form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

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