Skip to content
atifo

Browse tools

Language

Theme

Speaker registration form template

Collect speaker details, talk information and logistics.

Save as

Paper size

Colour

Form details

Questions

More options

Leave empty to remove the box.

See preview

Processed in your browser. Nothing is uploaded.

How to make a speaker registration form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the speaker registration form and share it, print it or add it to your website.

About this speaker registration form

Conferences, TEDx-style events, webinars and community talks need the same details from every speaker: a short bio and photo, the talk title and abstract, the session format and length, AV requirements, travel and accommodation, and permission to record and share the talk.

Use the answers to build your event programme with the program card printable and speaker badges with the name badge maker.

What’s on the speaker registration form

The template has 4 sections and 18 questions. Every one can be renamed, moved or deleted.

  • Speaker: Full name; Phone; Email; Job title and organisation; Website or LinkedIn; Short bio (50–100 words)
  • Talk: Talk title; Abstract; Format (choose one: Keynote, Talk, Panel, Workshop, Lightning talk); Length (choose one: 10 min, 20 min, 30 min, 45 min, 60 min); Audience level (choose one: Beginner, Intermediate, Advanced)
  • Logistics: AV needs (tick all that apply: Projector, Microphone, Clicker, Laptop, Internet, Whiteboard); Travel support needed? (yes or no); Accommodation needed? (yes or no); Dietary needs
  • Permissions: My session may be recorded and published. (yes or no); Agreement: “My name, photo and bio may be used to promote the event.”; Signature with date

Tips

  • Set word limits for the bio and abstract.
  • Ask for slides a few days in advance, in a stated format.
  • Confirm recording and publishing permissions in writing.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Can I use this as a call-for-speakers form?

Yes. Put your deadline and selection criteria in the instructions and use the abstract to review submissions.

How long should a speaker bio be?

50 to 100 words in the third person is standard for programmes and websites.

Can I put the speaker registration form on my website?

Yes. Choose “HTML” to copy ready-made form code with labels and a simple style. Set the form’s action to the address that should receive submissions, such as your own form handler.

Can I get the speaker registration form as a Word document?

Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.

Can I change the questions on the speaker registration form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Related tools