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Event waiver form template

A participant waiver for active and outdoor events.

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How to make a event waiver form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the event waiver form and share it, print it or add it to your website.

About this event waiver form

Fun runs, cycling events, treks, sports tournaments, adventure camps and hands-on workshops carry some risk. An event waiver asks each participant to confirm they’re fit to take part, understand the risks and agree to follow safety instructions, and records medical information and an emergency contact for the day.

Waiver law varies widely; this template is a starting point to adapt with local advice. For non-event activities, use the general waiver form.

What’s on the event waiver form

The template has 5 sections and 16 questions. Every one can be renamed, moved or deleted.

  • Event: Event name; Date; Location
  • Participant: Full name; Phone; Email; Date of birth; Emergency contact name; Emergency contact phone
  • Medical: Medical conditions, allergies or medication; Agreement: “I am physically fit to take part and know of no medical reason not to.”
  • Release: Agreement: “I agree to the waiver above.”; Photos and videos of me at the event may be used for publicity. (yes or no); Participant signature with date
  • Under 18: Parent or guardian name; Parent or guardian signature with date

Tips

  • Collect waivers at registration, not on the start line.
  • Have medical information available to first aid staff during the event.
  • Keep signed waivers for as long as claims could be made.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Do participants under 18 need a parent to sign?

Yes. The guardian section must be completed for minors.

Can participants sign digitally?

Many organisers accept the completed fillable PDF. Check your insurance requirements.

Can I put the event waiver form on my website?

Yes. Choose “HTML” to copy ready-made form code with labels and a simple style. Set the form’s action to the address that should receive submissions, such as your own form handler.

Can I add my logo to the event waiver form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

Can people fill in this event waiver form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

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