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Conference registration form template

Register delegates for a multi-day conference.

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How to make a conference registration form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the conference registration form and share it, print it or add it to your website.

About this conference registration form

A conference registration form collects what organisers need for each delegate: how their name should appear on the badge, ticket type, which days and sessions they’ll attend, workshop choices, the conference dinner, accommodation, invoice and tax details for their employer, and consent for the attendee list and photos.

Print delegate badges with the name badge maker once registration closes.

What’s on the conference registration form

The template has 4 sections and 21 questions. Every one can be renamed, moved or deleted.

  • Delegate: Full name; Phone; Email; Name for badge; Job title; Organisation; City and country
  • Registration: Ticket (choose one: Full conference, Day pass, Student, Speaker, Sponsor, Press); Days attending (tick all that apply: Day 1, Day 2, Day 3); Workshops (tick all that apply: Workshop A, Workshop B, Workshop C); Conference dinner (yes or no); Dietary needs; Accessibility needs; Accommodation needed (yes or no)
  • Billing: Invoice to (company name); Billing address; GSTIN / VAT number; Purchase order number
  • Consent: Include me in the attendee list shared with delegates. (yes or no); Agreement: “Photos and recordings may include me.”; Signature with date

Tips

  • Ask for the name exactly as it should appear on the badge.
  • Collect GSTIN or tax details if employers need invoices.
  • Ask about accessibility on every form.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Can one person register a group?

Each delegate should have a form for badges and sessions. A group lead can collect and submit them together.

How do I issue invoices?

Use the billing details from the form with the invoice or GST invoice generator.

Can I add my logo to the conference registration form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

Can I change the questions on the conference registration form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can people fill in this conference registration form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

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