Timesheet template

About this timesheet

A timesheet records the hours someone worked, day by day, so they’re paid correctly and projects are billed accurately. Hourly staff, part-timers, contractors, freelancers and anyone paid overtime need one.

This weekly timesheet lists each day with start time, finish time, break, total hours and notes, then totals regular and overtime hours. Both the employee and the supervisor sign it before it goes to payroll.

What’s on the timesheet

The template has 3 sections and 12 questions. Every one can be renamed, moved or deleted.

• Details: Employee name; Employee ID; Department or project; Week starting; Supervisor
• Hours: Daily hours table (Day, Date, Start, Finish, Break, Total hours, Notes); Regular hours; Overtime hours; Total hours
• Sign-off: Agreement: “I confirm these hours are correct.”; Employee signature with date; Supervisor signature with date

Tips

• Fill it in daily; reconstructing a week from memory is where mistakes creep in.
• Write times in 24-hour format to avoid AM/PM confusion.
• For project billing, rename the notes column to “Project or client”.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.