Purchase requisition form template

About this purchase requisition form

A purchase requisition is an internal request to buy something. The person who needs the item fills it in, a manager or budget holder approves it, and only then does purchasing raise a purchase order with the supplier. It’s how organisations keep spending within budget and avoid duplicate orders.

The template lists items with quantities and estimated prices, a suggested supplier, the budget or cost centre, why it’s needed and when, followed by approval and purchasing sections.

What’s on the purchase requisition form

The template has 5 sections and 15 questions. Every one can be renamed, moved or deleted.

• Requested by: Name; Department; Date; Needed by; Budget or cost centre
• Items: Items table (Item and description, Qty, Unit, Est. unit price, Est. total); Estimated total
• Supplier and reason: Suggested supplier; Quotes attached (choose one: None, 1, 2, 3 or more); Why is this needed?
• Requester: Requester signature with date
• Approval: Decision (choose one: Approved, Approved with changes, Not approved); Comments; Manager name; Manager signature with date

Tips

• Attach quotes for larger purchases; many policies need two or three.
• Use a budget or cost-centre code so finance can allocate the cost.
• After approval, create the purchase order with the purchase order generator.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.