Employee availability form template

About this employee availability form

Retail, restaurants, hospitals, call centres and any business with shifts need to know when people can work before they build a schedule. An availability form collects each person’s available hours for every day of the week, preferred shifts, the maximum hours they want and any upcoming time off.

Ask staff to submit a new form whenever their availability changes, for example a new term timetable for student workers. Then plan shifts with the shift schedule printable.

What’s on the employee availability form

The template has 3 sections and 11 questions. Every one can be renamed, moved or deleted.

• Employee: Name; Phone; Position; Availability starts from
• Weekly availability: Availability table (Day, Available from, Available until, Not available, Preferred shift); Preferred hours per week; Maximum hours per week; Shift preference (choose one: Mornings, Afternoons, Evenings, Nights, No preference)
• Other: Upcoming dates you can’t work; Other commitments (study, second job); Employee signature with date

Tips

• Ask for the date the availability starts so you know when to use it.
• Separate “available” from “preferred” to give yourself flexibility.
• Respect limits on hours for minors and students where laws apply.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.