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Meal preference form template

Collect meal choices and dietary needs for catering.

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How to make a meal preference form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the meal preference form and share it, print it or add it to your website.

About this meal preference form

Caterers need numbers well before the day: how many vegetarian, vegan, Jain or halal meals, which choice for each course, and any allergies that need separate preparation. A meal preference form collects that from every guest so the kitchen gets it right and nobody goes hungry.

Print the final menu with the menu card printable.

What’s on the meal preference form

The template has 3 sections and 10 questions. Every one can be renamed, moved or deleted.

  • Guest: Name; Table or group; Event
  • Meal choice: Diet (choose one: Vegetarian, Non-vegetarian, Vegan, Jain, Halal, Kosher, Gluten-free); Starter (choose one: Option 1, Option 2); Main course (choose one: Option 1, Option 2, Option 3); Dessert (choose one: Option 1, Option 2); Children’s meals needed
  • Allergies: Allergies or intolerances; Severity (choose one: Mild, Severe, Life-threatening (carries medication))

Tips

  • Mark severe allergies clearly and share them with the caterer in writing.
  • Ask for children’s meals separately.
  • Set a deadline two weeks before the event for catering numbers.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

What does a Jain meal mean?

A vegetarian meal without root vegetables (onion, garlic, potato, carrots) and usually without honey. Caterers in India are familiar with it.

How do I record an allergy’s severity?

The form asks whether the allergy is mild, severe or life-threatening, which tells the caterer how strictly to separate food.

Can I change the questions on the meal preference form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can I add my logo to the meal preference form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

Can I get the meal preference form as a Word document?

Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.

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