Guest list template
Track invitations, RSVPs and seating for every guest.
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How to make a guest list form
- 1
Check the questions: rename, add or delete any field, or change how it’s answered.
- 2
Add your organisation’s name, a contact line and your logo if you like.
- 3
Choose fillable PDF, printable PDF, Word or HTML, and the paper size.
- 4
Download the guest list form and share it, print it or add it to your website.
About this guest list form
A guest list is the backbone of any party or wedding plan. This printable tracks every guest or household: how many people, how to contact them, whether the invitation went out, their RSVP, meal choice and table number. It turns into your seating plan and your catering count.
Print as many pages as you need, or keep it as a fillable PDF and update it as replies arrive.
What’s on the guest list form
The template has 1 section and 4 questions. Every one can be renamed, moved or deleted.
- : Event; Date; Total confirmed; Guests table (#, Guest or household, Party size, Phone, Invited, RSVP, Meal, Table)
Tips
- List households rather than individuals for faster invitation tracking.
- Colour-code by side of the family or friend group with a highlighter.
- Make place cards from the final list with the place cards printable.
Four ways to save it
A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.
Frequently asked questions
How do I count guests for catering?
Add up the party size column for every confirmed RSVP, then add a small margin for late changes.
Can I keep the guest list on my phone?
Yes. Download the fillable PDF and update it as replies come in.
Can I put the guest list form on my website?
Yes. Choose “HTML” to copy ready-made form code with labels and a simple style. Set the form’s action to the address that should receive submissions, such as your own form handler.
Can I get the guest list form as a Word document?
Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.
Can I change the questions on the guest list form?
Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.