RSVP form template
Collect replies to an invitation, with guests and meal choices.
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How to make a rsvp form
- 1
Check the questions: rename, add or delete any field, or change how it’s answered.
- 2
Add your organisation’s name, a contact line and your logo if you like.
- 3
Choose fillable PDF, printable PDF, Word or HTML, and the paper size.
- 4
Download the rsvp form and share it, print it or add it to your website.
About this rsvp form
RSVP stands for “répondez s’il vous plaît”, French for “please reply”. An RSVP form collects those replies in one consistent format: whether the guest is coming, how many people, their names, meal choices and any message for the host.
This general version suits dinners, launches, reunions, religious ceremonies and get-togethers. For weddings and parties, the dedicated forms ask the questions those hosts usually need, and RSVP cards print small to go with paper invitations.
What’s on the rsvp form
The template has 1 section and 8 questions. Every one can be renamed, moved or deleted.
- Your reply: Name(s); Will you attend? (choose one: Joyfully accepts, Regretfully declines); Number of guests; Guest names; Meal choice (choose one: Vegetarian, Non-vegetarian, Vegan, Children’s meal); Dietary needs or allergies; Phone; A message for the host
Tips
- Give a “reply by” date about two to three weeks before the event.
- Ask for every guest’s name, not just a number.
- Track replies with the guest list form.
Four ways to save it
A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.
Frequently asked questions
How do guests send the RSVP back?
By returning the filled PDF on WhatsApp or email, posting a printed card, or through an HTML form on your event page.
What does “regrets only” mean?
Only guests who can’t come need to reply. It’s easier for guests but makes your count less certain.
Can I get the rsvp form as a Word document?
Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.
Can people fill in this rsvp form on a phone?
Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.
Can I change the questions on the rsvp form?
Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.