Vendor registration form template

About this vendor registration form

Before paying a new supplier, you need their legal name, address, tax registration, bank details and a contact for orders and invoices. A vendor registration form (also called a supplier information form) collects all of it in one place and gets the supplier to sign that it’s correct, which helps prevent payment fraud.

Tax fields include GSTIN and PAN for India, with a generic tax ID for other countries. Remove what you don’t need.

What’s on the vendor registration form

The template has 7 sections and 24 questions. Every one can be renamed, moved or deleted.

• Company details: Legal company name; Trading name; Type of business (choose one: Sole proprietor, Partnership, LLP, Private limited, Public limited, Other); Year established; Registered address; Website
• Contacts: Contacts table (Role, Name, Phone, Email)
• Tax details: GSTIN; PAN; Other tax or registration number; MSME / Udyam number (if any)
• Bank details: Bank name; Branch; Account name; Account number; IFSC / SWIFT code; Account type (choose one: Current, Savings)
• Products and services: Products or services supplied; Payment terms offered; References (other customers)
• Documents attached: Documents (tick all that apply: GST certificate, PAN card, Cancelled cheque or bank letter, Company registration, Price list)
• Declaration: Agreement: “The information above is accurate. We will notify you in writing of any changes, especially to bank details.”; Authorised signatory with date; Name and designation

Tips

• Verify bank details by phone with a known contact before the first payment.
• Ask for a cancelled cheque or bank letter as proof of account.
• Ask suppliers to tell you in writing when bank details change.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.