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Purchase order generator

Create a numbered purchase order with items, taxes and totals.

Document

The PDF is written in this language. Arabic documents read right to left.

From (your details)

Vendor

Items

  • Item 1

    Amount: ₹0.00

Totals

Subtotal
₹0.00
GST @ 18%
₹0.00
Total
₹0.00

Payment and notes

Look

Colour

Paper size

See preview

Add at least one item with a description or price.

Processed in your browser. Nothing is uploaded.

How to make a purchase order

  1. 1

    Add your company details and logo under “From”.

  2. 2

    Enter the vendor’s name, address and tax ID.

  3. 3

    Add each item with quantity, unit price and tax rate; totals update as you type.

  4. 4

    Set the PO number and delivery date, then download the PDF and send it to the vendor.

A purchase order in a minute

A purchase order tells a supplier exactly what you’re buying: which items, how many, at what price, by when and where to deliver. It protects both sides: the supplier knows the order is authorised, and you can check the delivery and the invoice against it.

This generator lays out a clean, numbered PO with your logo, the vendor’s details, an itemised table with quantities, units, rates and taxes, discounts and shipping, and a total in figures and words. Your notes and terms appear at the bottom.

Where a PO fits

  • Someone inside the company requests the purchase on a purchase requisition form, and it’s approved.
  • If needed, suppliers are asked for prices with a quote request form.
  • The buyer sends a purchase order to the chosen supplier.
  • The supplier delivers the goods with a delivery note and sends an invoice quoting the PO number.

Tips

  • Number POs in sequence (PO-001, PO-002…) so they’re easy to track.
  • Spell out specifications, brand or model where it matters.
  • Put payment terms (e.g. “30 days from invoice”) in the terms box.

Frequently asked questions

What is a purchase order?

A purchase order (PO) is the official document a buyer sends to a supplier to order goods or services at agreed prices. Once the supplier accepts it, it acts as a contract for the order.

How is a PO different from an invoice?

The buyer issues the purchase order before delivery. The seller issues the invoice afterwards, quoting the PO number, to ask for payment.

Can I add GST to a purchase order?

Yes. Choose a tax mode: a single tax rate, or GST with CGST and SGST (or IGST for interstate orders). Each item can have its own rate.

Is my data saved anywhere?

No. The PO is created on your device. You can switch on “Remember on this device” to keep your company details in this browser for next time.

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