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Permission form template

Give written permission for an activity, use or access.

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How to make a permission form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the permission form and share it, print it or add it to your website.

About this permission form

A permission form puts “yes, you may” in writing: permission for a child to join an outing, for a neighbour to use a driveway, for a photographer to shoot on your property, or for a group to use a hall. It names who is giving permission, to whom, for what, and under which conditions.

For school trips and events with children, the field trip and event permission forms include medical and contact questions that schools need. This general version suits everything else.

What’s on the permission form

The template has 4 sections and 14 questions. Every one can be renamed, moved or deleted.

  • Permission given by: Full name; Phone number; Address
  • Permission given to: Name of person or organisation; Contact number
  • Details: Permission is given for; From; Until; Location; Conditions or limits
  • Signatures: Agreement: “I give permission as described above. I can withdraw this permission by telling the person named above.”; Signature of person giving permission with date; Witness name (optional); Witness signature with date

Tips

  • Be specific about dates and limits: “Saturday 14 June, 9 am to 5 pm” is clearer than “the weekend”.
  • List any conditions (insurance, supervision, clean-up) so both sides know what was agreed.
  • Keep a signed copy each.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Is a permission slip the same as a permission form?

Yes. Schools usually say “permission slip” for short forms parents sign. The field trip permission form is designed for that use.

Does a permission form need a witness?

Usually not, but a witness signature adds weight when the permission concerns property or valuable items. The witness section is optional; delete it if you don’t need it.

Can I get the permission form as a Word document?

Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.

Can people fill in this permission form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

Can I change the questions on the permission form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

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