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Sign-up sheet template

A sheet many people can sign on at a stall, meeting or event.

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How to make a sign-up form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the sign-up form and share it, print it or add it to your website.

About this sign-up form

A sign-up sheet collects names from lots of people on one page: at a market stall, a school fair, a meeting, a volunteer drive or the start of a club season. People queue less when there’s no individual form to fill in.

This version has a table across the page with name, email, phone and a tick box for receiving updates, so you only contact people who said yes. Rename the columns for shift slots, items to bring or T-shirt sizes.

What’s on the sign-up form

The template has 1 section and 3 questions. Every one can be renamed, moved or deleted.

  • : Event or purpose; Date; Sign up table (#, Name, Email, Phone, Updates? (Y/N))

Tips

  • Write the purpose clearly at the top so people know what they’re signing up for.
  • Print a few copies and attach them to a clipboard with a pen on a string.
  • Type the list into a spreadsheet afterwards and destroy the paper copy.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

How many people fit on one sign-up sheet?

About 20 to 25 rows fit on an A4 or Letter page. The table fills the page automatically, and you can print as many pages as you need.

Can I use this as a volunteer sign-up sheet?

Yes. Rename a column to “Shift” or “Task”, or use the volunteer registration form for a full individual form.

Can I put the sign-up form on my website?

Yes. Choose “HTML” to copy ready-made form code with labels and a simple style. Set the form’s action to the address that should receive submissions, such as your own form handler.

Can I change the questions on the sign-up form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can I get the sign-up form as a Word document?

Yes. Choose “Word” under “Save as” to download a .docx file you can keep editing in Microsoft Word, Google Docs or LibreOffice.

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