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Volunteer registration form template

Sign up volunteers for a school, charity, event or community group.

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How to make a volunteer registration form

  1. 1

    Check the questions: rename, add or delete any field, or change how it’s answered.

  2. 2

    Add your organisation’s name, a contact line and your logo if you like.

  3. 3

    Choose fillable PDF, printable PDF, Word or HTML, and the paper size.

  4. 4

    Download the volunteer registration form and share it, print it or add it to your website.

About this volunteer registration form

Schools, charities, temples and gurdwaras, hospitals, festivals and community groups depend on volunteers. A volunteer registration form records who is offering to help, what they’re good at, which roles interest them and when they’re free, so coordinators can match people to tasks.

Work with children or vulnerable adults usually needs a background check; the form records consent for one. Say thank you afterwards with a volunteer certificate from the certificate maker.

What’s on the volunteer registration form

The template has 5 sections and 17 questions. Every one can be renamed, moved or deleted.

  • Your details: Full name; Date of birth; Phone; Email; Address; Occupation
  • How you can help: Areas of interest (tick all that apply: Events, Teaching or mentoring, Fundraising, Admin, Social media, Cooking, Driving, Setting up, Other); Skills and experience; Languages spoken
  • Availability: Days (tick all that apply: Mon, Tue, Wed, Thu, Fri, Sat, Sun); Times (tick all that apply: Morning, Afternoon, Evening); Hours per month
  • Emergency contact: Name; Phone
  • Agreement: I consent to a background check if my role requires one. (yes or no); Agreement: “I agree to follow the organisation’s volunteer guidelines and keep information confidential.”; Signature with date

Tips

  • List your actual roles in the interests question.
  • Ask about availability by day and time of day.
  • Contact new volunteers within a week while enthusiasm is high.

Four ways to save it

A fillable PDF has typing boxes, tick boxes and choices built in. A printable PDF gives clean boxes and writing lines for pen and paper. The Word file can be edited further, and the HTML code adds the same questions to a website. Browse more form templates, or design a completely different layout in the custom form builder.

Frequently asked questions

Do volunteers need a background check?

For roles with children or vulnerable adults, many countries and organisations require one. Delete that question if it doesn’t apply.

Can young people volunteer?

Usually yes with a parent’s permission. Add a parent signature for volunteers under 18.

Can people fill in this volunteer registration form on a phone?

Yes. Choose “Fillable PDF” and send the file. It opens in the Files or Drive app on Android, Files on iPhone, and any browser on a computer, where people can type their answers and save the result.

Can I change the questions on the volunteer registration form?

Yes. Rename any question, change its answer type (short answer, tick boxes, rating, table and more), move it, or delete it. You can also add whole new sections.

Can I add my logo to the volunteer registration form?

Yes. Add your organisation’s name, a contact line and a logo in “Form details”. The logo is placed into the file on your device and is never uploaded.

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